BATH COMMUNITY SCHOOLS
Board of Education – Annual Business Meeting

Dr. Therese M. Peterson Lecture Hall
Bath High School 

Monday, July 11, 2016
6:00 p.m.

MINUTES
I.	CALL TO ORDER

The meeting was called to order by President, Sam Bachelor at 6:00 p.m.	
II.	ROLL CALL
	Members present:		Mr. Sam Bachelor, 	Ms. Ann Chaffee, Ms. Stephanie Halfmann, Ms. Nancy Hawkins, Mr. Ken Krapohl, Mr. Dean Sweet, Jr.
				Declare quorum.
	Members absent:		Mr. Blair Svendsen
	Staff present:		Mr. Jake Huffman, Superintendent	
				Mr. Matt Dodson, High School Principal				
				Ms. Lorenda Jonas, Middle School Principal
				Mr. Doug Murphy, Technology Director				
				Ms. Shannon Proctor, Executive Assistant			
III.	APPROVAL OF THE  AGENDA
“Motion to approve the agenda of the Annual Business Board of Education meeting being held on today’s date, Monday, July 11, 2016, as presented.”
Moved by Chaffee, Seconded by Krapohl.  Vote: 6-0.  Motion Passed.
IV.	PUBLIC COMMENT
None.

V.	SETTING OF DATES, TIMES, AND PLACES OF REGULAR MEETINGS
	“Motion to set the fourth Monday of each month as the date for its Regular Board Meeting (with the exception of July 11, 2016; August 15, 2016; December 12, 2016; and January 9, 2017) for the 2016/17 fiscal year with the start time set at 7:00 p.m. and the location to be the Dr. Therese M. Peterson Lecture Hall, Bath High School, which is located at 6175 E. Clark Road, Bath, Michigan.”
	The board meeting schedule for the 2016/17 school year will be as follows:
	July 11, 2015 Annual Business Meeting     	January 9, 2017 Annual Organizational Meeting
	August 15, 2016 Work Session 			February 27, 2017
	September 26, 2016					March 27, 2017	
	October 24, 2016					April 24, 2017
	November 28, 2016					May 22, 2017
	December 12, 2015					June 26, 2017
	Moved by Sweet Seconded by Krapohl.  AYE: Chaffee, Halfmann, Hawkins, Krapohl, Sweet, Bachelor.  ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed. 
VI.	DESIGNATING DEPOSITORIES
“Motion to authorize the following agencies as depositories for the 2016/17 fiscal year or until such time that the Board of Education deems it appropriate to change depository agencies.  The depository agencies are:  Fifth Third Bank and Michigan Liquid Asset Fund (MILAF).”
Moved by Sweet, Seconded by Halfmann.  AYE: Halfmann, Hawkins Krapohl, Sweet, Chaffee, Bachelor. ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed. 
VII.	INVESTMENT AUTHORIZATION
“Motion to authorize the Superintendent or his designee to invest monies during the 2016/17 fiscal year on behalf of the school district with Michigan Liquid Asset Fund (MILAF).”
Moved by Krapohl, Seconded by Halfmann.  AYE: Hawkins, Krapohl, Sweet, Chaffee, Halfmann, Bachelor.  ABSENT: Svendsen, NAY:  None. Vote: 6-0.  Motion passed.

VIII.	DESIGNATION OF AUTHORIZED SIGNATURES
“Motion to authorize the Board Treasurer, Board President, and Superintendent to sign checks and withdrawal slips for the following funds:  all General Operating, Food Service, Trust and Agency, Debt Retirement, and Building and Site Fund accounts, as recommended by the administration and the auditors.”
Moved by Sweet, Seconded by Krapohl.  AYE: Sweet, Chaffee, Halfmann, Hawkins, Krapohl, Bachelor.  ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed.
IX.	DESIGNATION OF PERSON FOR POSTING PUBLIC NOTICES OF MEETINGS
“Motion to designate the Superintendent’s Executive Assistant or her designee for the posting of the public notices of meetings.”
Moved by Krapohl, Seconded by Chaffee.  AYE: Sweet, Chaffee, Halfmann, Hawkins, Krapohl, Bachelor. ABSENT: Svendsen.  NAY:  None. Vote: 6-0.  Motion passed.
X.	APPROVAL OF ANNUAL RETAINER CONTRACTS
“Motion that the Bath Community Schools Board of Education reaffirm and retain the services of the law firm, Thrun Law Firm P.C., for the fiscal year beginning July 1, 2016 and ending June 30, 2017, for matters concerning bond issues, elections, and other specialized services where deemed appropriate and that the Superintendent or his designee be authorized to utilize legal counsel as deemed appropriate.”
Moved by Halfmann, Seconded by Sweet.  AYE: Chaffee, Halfmann, Hawkins Krapohl, Sweet, Bachelor.  ABSENT: Svendsen.  NAY:  None. Vote: 6-0.  Motion passed.
XI.	APPROVAL OF MEMBERSHIP IN MICHIGAN HIGH SCHOOL ATHLETIC ASSOCIATION
“Motion to approve membership in the Michigan High School Athletic Association for the 2016/17 school year and direct the Board Secretary to sign the resolution.”
Moved by Chaffee, Seconded by Krapohl.  AYE: Halfmann, Hawkins, Krapohl, Sweet, Chaffee, Bachelor.  ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed. 
XII.	REPORTS
a.	Board of Education
i.	Secretary Report – Correspondence						 		Ms. Hawkins read  a letter from Red Cedar writing project. 

ii.	Extra-Curricular Committee
	Did not meet.
iii.	Finance Committee
	Did not meet.
iv.	Personnel Committee
	Did not meet.
v.	Policy Committee
	Did not meet.
vi.	Building and Grounds Committee
	President Bachelor reported that the Building and Grounds Committee met and discussed the Middle school doors and gas pump at the bus station
b.	Superintendent
i.	Board Work Session Planning
The Annual Board Work Session will be on August 15.  Superintendent Huffman asked for ideas from the board.
XIII.	CONSENT AGENDA
	The following items may be approved with one motion unless a Board member requests that an item or items be removed for separate action.
a.	Minutes of Public Hearing of June 29, 2016
b.	Minutes of Regular Meeting of June 29, 2016
c.	Minutes of Special Meeting of June 30, 2016
	“Motion to adopt the consent agenda as presented.”
Moved by Chaffee, Seconded by Krapohl.  AYE: Halfmann, Hawkins, Krapohl, Sweet, Chaffee, Bachelor. ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed. 

XIV.	ACTION ITEMS
a.	Business
. 
i.	Approve 2016/17  Facility Use Fee Schedule
“Motion to approve the facility use fee schedule for 2016/17, as presented.”
	Moved by Krapohl, Seconded by Halfmann. AYE: Krapohl, Sweet, Chaffee, Halfmann, Hawkins, Bachelor.  ABSENT: Svendsen.  NAY:  None. Vote: 6-0.  Motion passed. 

ii.	Adopt Resolution Authorizing Repayment to the Michigan School Bond Loan Fund
	“That the Bath Community Schools Board of Education adopt the certified resolution authorizing repayment to the Michigan School Bond Loan fund to meet principal and interest requirements on its debt obligations for the 2016/17  fiscal year, as presented.”
	Moved by Sweet, Seconded by Halfmann. AYE: Sweet, Chaffee, Halfmann, Hawkins, Krapohl, Bachelor.  ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed
XV.	COMMENTS FROM THE AUDIENCE
None.
XVI.	COMMENTS FROM THE BOARD
Closed session
XVII.	ADJOURNMENT
“Motion to adjourn at 6:40 p.m.”
Moved by Krapohl, Seconded by Halfmann. AYE:, Sweet, Chaffee, Halfmann, Hawkins Krapohl, Bachelor.  ABSENT: Svendsen NAY:  None. Vote: 6-0.  Motion passed. 

Respectfully submitted, 

_________________________		   		    ______________________________
Nancy Hawkins, Secretary                                     		    Shannon Proctor, Recording Secretary